DIVISION 9. - NEIGHBORHOOD TOURIST DEVELOPMENT FUND COMMITTEE
Sec. 2-931. - Neighborhood tourist development fund committee.
Sec. 2-932. - Project selection guidelines.
Sec. 2-933. - Applicant criteria.
Sec. 2-934. - Activity criteria.
Sec. 2-935. - Definition of neighborhood organization.
Sec. 2-936. - Contract administration.
Sec. 2-937. - Additional program requirements and restrictions.
Sec. 2-938. - Administration of neighborhood tourist development fund.
Sec. 2-939. - Forms/schedules pertaining to neighborhood tourist development fund.
Secs. 2-940—2-950. - Reserved.
Sec. 2-931. - Neighborhood tourist development fund committee.
The council establishes the following plan for the administration of the neighborhood tourist development fund:
(1)
A neighborhood tourist development fund committee of 15 members is hereby established, consisting of:
a.
Two persons from each council district, each to be appointed by his or her respective council representative;
b.
Three representatives from the community at-large, to be appointed by the mayor.
(2)
All members must be residents of Kansas City. Six councilmanic district representatives will serve one-year terms. The remaining
six councilmanic representatives will serve two-year terms. The city-wide representatives will serve a three-year term; however,
all members shall continue in office as such until the respective successors shall have been appointed and qualified. All
terms will begin on April 1. The mayor shall designate one member of the committee to serve as its chairperson. The purpose
of the committee will be to review proposals and make recommendations to the council on the disbursement of the funds on a
city-wide basis.
a.
The neighborhood tourist development fund of the convention and tourism tax will be appropriated to one city-wide account.
b.
The committee will meet as often as necessary to review proposals for funding.
c.
Recommendations on the disbursement of funds will be made quarterly during the fiscal year. The first quarterly disbursement
process will be included with the manager's budget package.
d.
The director of neighborhood and community services will cause to be prepared for introduction before council an ordinance
reflecting the committee's recommendation.
e.
No proposal will be considered by the council for approval, modification or disapproval, without first being reviewed and
reported to the council by the committee.
f.
Staff will notify the council of any proposals not recommended by the committee in the form of a communication to the mayor
and council.
(3)
The committee is authorized to adopt reasonable rules and regulations governing the form, method and procedures used in the
recommendation on the disbursement of funds, and for the conduct and administration of its affairs.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 970184, § 1, 3-6-97; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-932. - Project selection guidelines.
In accordance with the general purpose of the fund to promote neighborhoods, through cultural, social, ethnic, historic, educational
and recreational activities, the following guidelines for project selection are established:
(1)
Projects must take place within city limits and should have appeal to local residents as well as to tourists.
(2)
Projects should be open to the general public and attract persons who would not otherwise plan to be in Kansas City, as well
as interest those who are visiting for other purposes.
(3)
Projects should not reflect or enhance political parties, candidates or political office holders.
(4)
Capital projects may be considered if such projects are consistent with all other guidelines herein and funding for the planning,
maintenance, and staffing of the capital projects from sources other than the fund are outlined in the applications.
(5)
Proposals which include hiring staff, securing consultant/planning services, or market studies are prohibited;
(6)
Proposals which include advertising should be encouraged, and such advertising may take the form of brochures, advertisements
in travel literature, electronic presentations, etc. All publicity and advertising must include reference to the city and
credit the neighborhood tourist development fund monies as a funding source.
(7)
Proposals which request funds to supplant operating costs currently publicly-supported should not be considered.
(8)
Those proposals which are designed to generate funds which might alleviated the need for future city subsidy are preferred.
(9)
In order to maximize tourist participation, projects which have been coordinated with the convention and tourism industry
are encouraged.
(10)
Proposals which provide for the maintenance of capital projects, including tourist attractions, are prohibited.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-933. - Applicant criteria.
In accordance with the state requirements, these funds must be provided to not-for-profit neighborhood organizations which
are incorporated in the state and located within city limits. An eligible applicant must also meet the following criteria:
(1)
Must have as a part of its mission, neighborhood and community development priorities, or tourism promotion.
(2)
Must demonstrate that it encourages broad based citizen input and participation. This fund is intended to assist groups and
projects as defined herein, as well as umbrella organizations and development corporations which meet these tests. It is not
designed to fund the normal ongoing activities of individual block clubs and homes associations.
(3)
Any organization funded is subject to, and must conform with the provisions of the city manager's administrative regulations
setting forth the procedures, consistent with federal and state law, the City Charter and the Code of Ordinances, for entering
into contracts with nonmunicipal agencies.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-934. - Activity criteria.
The council instructs the NTDF committee to consider funding for only "neighborhood tourist development activities." Neighborhood
tourist development activities are cultural, social, ethnic, historic, educational and recreational activities which promote
the city as a convention visitors and tourist center, and which meet all of the following criteria:
(1)
Neighborhood.
a.
Provide a clear, geographical definition of the neighborhood which is the sponsor of the activity.
b.
Provide a clear, geographical definition of the neighborhood which is the beneficiary of the activity.
c.
Provide a clear description of the way in which the activity will promote the benefitting neighborhood.
d.
Provide a clear description of the way in which the activity will benefit the neighborhood in the short term and in the long
term.
e.
Demonstrate neighborhood support for the activity through citizen participation in planning, fund raising success, letters
of support, etc.
(2)
Tourist.
a.
Provide a clear appeal to persons who live in Kansas City, but who would not normally visit the neighborhood in question.
b.
Provide a clear appeal to persons who do not live in Kansas City, but who would travel to Kansas City to participate in or
otherwise attend the proposed activity.
c.
Provide a clear appeal to persons who do not live in Kansas City, but who are visiting in the city, and who hear of the proposed
activity.
(3)
Tourist development.
a.
Provide a clear goal for the implementation of each item in subsection (2)a.—c. above.
b.
Develop short- and long-term goals for achieving and maintaining interest in the proposed activity.
(4)
Activity.
a.
May be a one-time event.
b.
May be a series of events.
c.
May be an annual event.
d.
May be a capital project.
e.
If the event is noncapital, it may be entertainment, education or sports related only.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-935. - Definition of neighborhood organization.
For the purposes of funding, the term "neighborhood organization" means an organization whose members live or work within
identified geographic boundaries in Kansas City, Missouri, or the entire city, and whose purpose includes the promotion of
neighborhoods and/or the city, through cultural, social, ethnic, historic, educational and recreational activities. The activities
of a neighborhood organization should also contribute to the overall health and welfare of the city.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-936. - Contract administration.
(a)
Staff from the neighborhood and community services department will be responsible for the contract administration of this
fund in accordance with the city manager's administrative regulations setting forth the procedures, consistent with federal
and state law, the City Charter, and the Code of Ordinances, for entering into contracts with nonmunicipal agencies.
(b)
Notwithstanding any provision to the contrary, the specific procedures for NTDF contracts regarding financial statement, program
report, future funding, and first payment are as follows:
(1)
Financial statement. Within 90 days after the completion of the event/project, the contractors must submit to the city a compilation of costs
in a form substantially as that found in section 2-939(a), prepared by a certified public accountant. This compilation of
costs must detail all event/project revenue sources and amounts, and related expenditures. Pursuant to section 2-939, the
compilation of costs required herein can be included as an expense eligible for reimbursement.
(2)
Program report. Within 90 days after the event/project, the contractor must submit to the city a narrative report describing the activities
of the event/project and including, but not limited to, such information as total estimated attendance, groups involved in
planning and implementation, and in-kind contributions.
(3)
Future funding. If the contractor does not comply with the financial statement and program report requirements, above, the contractor will
not be considered for the award of neighborhood tourist development fund monies for one year following the year in which contractor
received its last award.
(4)
First payment. The city may issue a first payment to the contractor in an amount not to exceed ½ of the contract amount upon presentation
of a written request for said payment from the contractor. The contractor must provide the city with complete documentation
supporting the expenditure of said payment. Documentation must include copies of both sides of the canceled checks issued
and paid receipts from vendors. The city will not process any further payments to the contractor without documentation support
the first payment.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99; Ord. No. 991528, § 1, 8-19-99)
Sec. 2-937. - Additional program requirements and restrictions.
The following additional requirements for funding are established:
(1)
Every corporation receiving neighborhood tourist development fund monies must maintain its registered office within the city
limits.
(2)
The schedule of ineligible and eligible expenses found in section 2-939(b) must be followed.
(3)
No neighborhood tourist development fund contract shall be approved unless such contract is made upon a consideration wholly
to be performed or executed subsequent to the adoption of an ordinance approving the contract.
(4)
After each quarterly recommendation by the NTDF committee but prior to the expenditure of any funds, the staff will hold a
meeting with all grant recipients to explain the process and to distribute disbursement files for each project. The staff
will assist organizations receiving NTDF funding in the preparation of the required disbursement documents. Distribution of
funds will be contingent upon the prompt return of the disbursement file to the city and the contractor's compliance with
the requirements of section 2-936.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 970184, § 1, 3-6-97; Ord. No. 970866, § 1, 7-3-97; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-938. - Administration of neighborhood tourist development fund.
The neighborhood and community services department will be designated to provide staff support to the neighborhood tourist
development activities, by assisting the committee and by administering and monitoring all projects funded by this activity.
The council expresses its desire that if the proper administration of this fund requires staff in excess of that currently
budgeted, the need be met by the addition of staff.
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Sec. 2-939. - Forms/schedules pertaining to neighborhood tourist development fund.
(a)
Form of financial statement.
FORM I
NEIGHBORHOOD TOURIST DEVELOPMENT FUND
FINANCIAL REPORT
FOR THE PERIOD
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TO
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SPONSOR:
EVENT TITLE:
EVENT DATE:
PRESIDENT:
TREASURER:
PERSON COMPLETING FORM:
TELEPHONE NO.
| Description |
REVENUES
NTDF |
OTHER |
TOTAL |
| 1. |
$ |
$ |
$ |
| 2. |
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| TOTAL REVENUES |
$ |
$ |
$ |
EXPENDITURES
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| Category |
| 1. |
$ |
$ |
$ |
| 2. |
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REVENUES
NTDF |
OTHER |
TOTAL |
| TOTAL EXPENDITURES |
$ |
$ |
$ |
| REVENUES OVER (UNDER) EXPENDITURES |
$ |
$ |
$ |
A.
If balance is positive, please describe use of income:
____________
Use for sponsoring organization's general operations.
____________
Use for funding of future similar event.
____________
Donate to beneficiary organization. (Name)
____________
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Other. Attach detailed explanation.
B.
If balance is negative, attach detailed explanation of plans to resolve outstanding indebtedness.
FORM II
We have compiled the accompanying statement of revenues and expenses of the
____________
as of
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____________
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____________
, in accordance with standards established by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation of management.
We have not audited the accompanying financial statements and, accordingly do not express an opinion on them.
Based on my review, I am not aware of any material modifications that should be made to the accompanying statement of revenues
and expenses—cash basis, in order for it to be in conformity with the cash basis of accounting.
This report is intended solely for the information and use of the board of directors and management of the (organization)
and the Neighborhood and Community Services Department of the City of Kansas City, Missouri. This restriction is not intended
to limit the distribution of this report, which is a matter of public record.
(b)
Schedule of ineligible/eligible expenses.
(1)
Ineligible expenses.
a.
Utility installation/service.
d.
Rental of office space.
e.
Expenses for services/goods where an "arm's length relationship" does not exist between the contractor and the vendor.
i.
Consultants/planners (directors, technicians).
j.
Permits, licenses or expenses for alcoholic beverages.
(2)
Eligible expenses.
s.
Certified public accountant.**
*Contracts with entertainers should be developed to include their fee and any expenses for lodging and/or transportation.
Travel expenses for staff or members associated with the project are not eligible for reimbursement.
**Reasonable certified public accountant expenses are eligible for reimbursement only when they are incurred in connection
with the preparation of the compilation of costs form required under section 2-939(a).
(Ord. No. 951565, § B, 11-27-95; Ord. No. 990965, § 1, 8-19-99)
Secs. 2-940—2-950. - Reserved.